A dish price changes. Someone has to edit the file, order prints and replace the menus on the tables. Next month, seasonal specials bring another round of work. Count all those updates across a year, not just the price of one copy.
What belongs in the calculation?
Gather design, printing and replacement costs. Add the time spent editing and checking prices. Do not assume every restaurant replaces menus equally often: a fixed menu and a daily-changing lunch offer have different needs.
How do you update a phone menu?
Open the management panel: the place where you edit your menu. Change the price or dish and save it. Check the result on a phone as a guest would. People opening the current menu should see the new offering; pages already open may need refreshing.
Do the table stickers need replacing?
Not for ordinary updates to your existing menu. The same code still opens your menu. If you move to another service or create a new menu, test the old stickers before using them: they may still open the previous page.
Compare annual paper expenses with the software price, time spent maintaining it and table stand costs. Keep some printed menus for guests who need them. Base the decision on your venue’s costs and daily work.
An example approach
Counting only the price of one printed copy.
A full year of printing, revisions and staff time.
What to check at your venue
- Gather printing and design invoices from the past year.
- Count how often you replace menus.
- Compare those expenses with the digital option you are considering.